Planning Guide
Charity Auction Planning Guide
A charity auction — silent, live, or both — drives competitive giving. This guide covers auction planning, item procurement, and the rules that apply to raffles and gaming-themed events.
Silent vs. live auction
- Silent auctions run during the reception using bid sheets or mobile bidding; they need display space and crowd flow.
- Live auctions run during the seated program with a professional auctioneer and clear sightlines to the stage.
Item procurement
- Start 4–6 months out. Procure experiences, travel, dining, and unique items that fit your audience.
- Aim for 8–15 live auction items and 20–60 silent auction items depending on event size.
Raffles and gaming rules
- Raffles and games of chance are regulated in New York. A raffle requires a license from the NYC Lottery Division for charitable gaming, and casino-style events must follow charitable gaming rules.
- Confirm your venue permits the activity and that your organization holds the required license before planning. Do not assume any venue allows gaming.
Auction Revenue Estimator
Model live and silent auction revenue from your own assumptions.
Live auction
Silent auction
FAQs
Do we need a license for a raffle?
Yes. Raffles are regulated in New York and require a charitable gaming license. Confirm your organization is eligible and your venue permits the activity before planning a raffle.
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