Planning Guide
Fundraising Event Run of Show
A run of show keeps your event on schedule. Use this template as a starting point for a seated gala with an auction.
Reception
- 5:00 PM — Doors open, registration, coat check
- 5:15 PM — Silent auction opens, hosted bar and hors d'oeuvres
- 6:45 PM — Last call for silent auction bidding reminder
Dinner and program
- 7:00 PM — Guests seated, welcome remarks
- 7:20 PM — Dinner service, mission video
- 7:45 PM — Keynote or honoree remarks
- 8:15 PM — Fund-a-need paddle raise
Auction and close
- 8:30 PM — Live auction with auctioneer
- 9:00 PM — Dessert, silent auction closes, checkout opens
- 9:30 PM — Dancing and networking
- 11:00 PM — Event concludes
Run-of-Show Timeline Builder
Adjust each segment to see your total event length and end time.
Program timeline
90
60
30
30
90
Reception & silent auctionGuests seated & welcomeDinner serviceProgram & speakersFund-a-need paddle raiseLive auctionDessert & dancing
Request Fundraising Venue Information
Tell us about your nonprofit event — guest count, format, and goals — and we'll help you evaluate venue fit across NYC.
Request Venue Information